Defect classification and non-conformance

Critical defect

A defect that renders a system inoperative.

Examples of critical defects include - impaired water supply, which is unable to provide water to a sprinkler system OR an inoperative fire indicator panel, which is unable to warn the building occupants of fire. A critical defect is reasonably likely to have a significant adverse impact upon the safety of occupants for part, or all, of a building.

Non-conformance

Missing information or incorrect feature that does not affect the system operation but is required to facilitate ongoing routine service.

Examples of non-conformance include - missing or incorrect sprinkler block plans OR missing spare sprinklers, missing sprinkler guards OR missing equipment location signs, illegible labels OR non-availability of required information required to validate a service activity.

Non-critical defect

A system impairment or faulty component not likely to critically affect the operation of the system.

Examples of non-critical defects include - local alarm bell not operating OR a water motor alarm failure.

Defects, non-Conformance and out of tolerance activities

The responsible entity (owner/site representative) shall be notified of critical defects before leaving site, or where this cannot be achieved, as soon as possible. Critical defects shall be confirmed in writing within 24 hours of the defect identification and reconfirmed each time the defect is identified.

The responsible entity shall be notified of non-critical defects, non-conformance and out of tolerance activities within one week.

NOTES:

The full report should be submitted as soon as practicable, thereafter.
A recommendation should be sent to the responsible entity that critical defects be rectified with the minimum of delay, non-critical defects and non-conformances be rectified as soon as practicable prior to the next yearly condition report.

Routine, Testing, Inspection and Preventive Maintenance Guidelines

Under fire maintenance, we need to follow the Items 3 through to Item 7 to make sure the systems are all working in the correct manner.

The future is now

Extreme Fire Solution have moved beyond the 21st century and lead the way by embracing electronic technology, and also helping the environment. Replacing out of date and sometimes illegible logbooks, we comply to AS1851 requirements, by leaving a printout from our tablets which meets all the below requirements.

No more water stained, dusty, unsightly and illegibly handwritten log books. Just a concise, compliant and clear digitial printed test log. Easy!

Logbooks, tags, labels and summary records

Service records, including the pass/fail criteria, shall be captured at the time of routine service. These records may be captured in the form of—

(a) hardcopy logbook;

(b) electronic log; or

Logbooks

Service records in the form of logbooks (hardcopy or electronic) shall contain the following information:

(a) Name and address of building or site.

(b) Date and frequency of service performed.

(d) Each activity performed, including recorded results if required, and ‘pass’ or ’fail’ as appropriate.

(e) Details of each non-conformance or defect including its classification, location and any rectification completed.

(f) Name of responsible entity (owner/occupier).

(g) Name and signature of the service person and date.

(h) Name of the service provider or company.

Information about service tags and what the stamps mean

The metal Service Tag is used in recording of the following —

The service performed on fire hydrant valves, lay flat hose, hose reels, fire extinguishers, fire blankets, which shall be etched, embossed, stamped or indelibly marked on the tag or label in the space corresponding to the year and month in which the service was performed, with a figure representing the activity, as follows:

= three-monthly (identifiable by a dot on a label or a hole in a tag.)

1 = six-monthly

2 = yearly

3 = three-yearly, where applicable

4 = five-yearly

5 = recharged after use, where applicable